File request automation for comprehensive collection efficiency

Manual file tracking through email chains wastes hours of productive time.

Ideagen Collaboration Portal transforms file collection through automated workflows handling up to 500 files at once. Focus on strategic work whilst the system manages collection. 

SINGLE-IMAGE_man-with-tablet-at-desk-with-plant_feb24
Overview

Automated file collection

Ideagen Collaboration Portal's file request system provides drag-and-drop simplicity with real-time tracking. Document collection becomes significantly more efficient than traditional methods by eliminating email chasing and manual tracking. 

SINGLE-IMAGE_manual-workers-working-in-warehouse_jul25
Challenge & Solution

Manual tracking and endless chasing of file requests

Weeks of waiting and repeated reminders drain productivity. Ideagen Collaboration Portal's automated collection provides systematic follow-ups with transparent status tracking.  

Siemens Mobility manages thousands of document requests without manual intervention. Platform routes requests through approval chains whilst maintaining complete audit trails. 

SINGLE-IMAGE_business-colleagues-with-laptop_apr25
Challenge & Solution

Limited scale and volume handling capacity

Small request volumes work manually but larger volumes create chaos. Ideagen Collaboration Portal scales seamlessly from individual documents to enterprise collections—up to 500 files per request without special software.  

Baker Tilly handles multiple client requests simultaneously with consistent performance regardless of volume. 

SINGLE-IMAGE_office-worker-laptop_feb25
Challenge & Solution

Lack of transparency in collection process

Without visibility into submission status and outstanding items, teams operate blindly. Ideagen Collaboration Portal provides complete transparency through real-time dashboards showing progress and gaps.  

Commonwealth Secretariat coordinates collection across 54 countries with full visibility. Automated notifications keep everyone informed. 

SINGLE-IMAGE_male-leader-plans-on-a-meeting-in-office_may25

See Ideagen Collaboration Portal in action

Access your personalized demo below. 

Request a demo today

Additional reading

/bynder-asset/bynder:CE2A7106-37EB-41F2-821C59C9598839AA/Landscape_MD/LOGO_tsl-healthcare-650x500_apr25.png?1749636279000

TSL Healthcare: Driving innovation, value and sustainability through technology

Read more
/bynder-asset/bynder:C8D51621-9AEE-4CFE-B9BEAAC0AC9518B8/original/LOGO_true-key-hotels-and-resorts-650x500_apr25.svg?1749636273000

Elevating guest experiences by fostering seamless collaboration

Read more
/bynder-asset/bynder:0678C6A8-7568-49F2-AF35414005626D6F/original/LOGO_siemens-mobility-650x500_apr25.svg?1749636077000

Saving thousands of hours per bid and achieving a 90% win rate

Read more
/bynder-asset/bynder:0C8A46AB-1536-419C-85B8FEEF08C262B5/original/LOGO_lambert-smith-hampton-650x500_apr25.svg?1749636082000

Lambert Smith Hampton: Transforming bid management

Read more
/bynder-asset/bynder:0A05020F-A09F-4C80-B52313031841AC77/original/LOGO_ecovis-650x500_apr25.svg?1749636077000

Ecovis: Secure client portal builds trust and relationships

Read more
/bynder-asset/bynder:65C77DC9-2F2F-4E46-95452CC59409552F/Landscape_MD/LOGO_society-of-motor-manufacturers-and-traders-650x500_apr25.png?1749636167000

Driving global audit efficiency

Read more
/dam/jcr:b6a7cd5c-e41c-48e8-b04f-8b930be20c31/dicerna.png

Dicerna Pharmaceuticals: Enabling seamless global collaboration through enhanced security and communication

Read more
/bynder-asset/bynder:092CE7A1-EC66-48A9-AE73523B1E395F0D/original/LOGO_baker-tilly-650x500_apr25.svg?1749636077000

Baker Tilly International make collaboration less taxing

Read more
/bynder-asset/bynder:2AC578C0-E982-4294-A9ABB1640D5557FA/original/LOGO_edf-energy-650x500_apr25.svg?1749636109000

EDF Energy: Ensuring critical business continuity and secure collaboration

Read more
/bynder-asset/bynder:6EBBE12A-6C15-4224-97C5307709F9C0EA/Landscape_MD/LOGO_optasense-650x500_apr25.png?1749636178000

OptaSense: Enhancing collaboration and document management

Read more