Stop letting manual document processes throttle quality programmes. Contextual AI handles routine document management whilst you focus on strategic improvements that drive operational excellence.
Document control system for comprehensive document management
Document versions multiply across sites. Approval chains slow when reviewers travel. Auditors need specific revision histories that take hours to locate. These everyday challenges compound as operations scale and regulations change.
Ideagen Quality Management automates workflows through contextual AI that manages version control, streamlines review processes and maintains regulatory tracking. Our 80% configurable platform adapts to your actual processes whilst reducing workflow times by 50%.
Overview
Comprehensive document control system management
Document control forms the backbone of effective quality management, requiring intelligent systems that eliminate version confusion and accelerate approval cycles. Modern document management solutions integrate with Six Sigma PDCA methodology—from documenting project charters in the Define phase through maintaining control charts in the Control phase—whilst satisfying ISO 9001 and MHRA requirements.
Quality teams need more than storage repositories. They need intelligent document control systems that automatically track revisions, route approvals based on urgency, and maintain audit trails that satisfy regulatory inspections. When operations span multiple sites and jurisdictions, centralised control with role-based access becomes essential for maintaining quality standards whilst enabling local flexibility.
How does your QMS measure up?
Verdantix's Green Quadrant: Quality Management Software 2025 evaluates 14 quality management platforms on everything from AI and automation to supplier management, scalability and regulatory compliance. See where the market stands. Access the full $3,000 analysis — on us.
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Solution
Intelligent approach to document control systems
Within Ideagen Quality Management, our Document Review agents automatically flag version inconsistencies, predict approval bottlenecks and ensure regulatory compliance. Built for aerospace and defence, the platform handles AS9102, AS13100 and 21 CFR Part 11 requirements. With 80% configurability and Hub integration, it adapts to your processes—not prescriptive workflows that fail audits.
Nuffield Health centralised pathology compliance across 13 laboratories, managing 1,200+ documents whilst streamlining CAPA processes. This contextual intelligence eliminates manual tracking, multiple logins and lost audit trails—delivering 50% faster workflows across your quality operations.
- Intelligent version control guides users through document relationships and dependencies automatically
- Mobile-optimised review workflows work across departments and locations
- Automated compliance tracking aligns with ISO standards and evolving regulations
- Predictive approval scheduling uses AI integrated with resource availability
- Centralised repository with AI-powered search finds relevant information instantly
- Dynamic dashboards provide real-time visibility into document status and approval performance
- Collaborative tools enable seamless communication between quality, production and procurement teams
Challenge
Version control solution
Intelligent document version control eliminates multiple document versions by automatically tracking changes through contextual AI. Ideagen Quality Management maintains comprehensive revision histories and ensures teams always access latest approved specifications. When documents reference outdated versions, the platform flags issues and guides users through impact assessments.
Challenge
Approval workflow optimisation
Transform approval bottlenecks into efficient processes with automated routing powered by embedded intelligence. Document Review agents predict potential delays, suggest alternative approval paths and ensure critical documents receive priority attention whilst maintaining audit trails.
Challenge
Regulatory compliance tracking
Stay ahead of evolving requirements with contextual intelligence that tracks regulatory changes and automatically updates document templates across ISO 9001, MHRA and industry-specific standards.
Ideagen Quality Management maintains comprehensive audit trails whilst providing predictive insights into compliance gaps before they impact operations.
Challenge
Collaborative quality platform
Break down departmental silos with collaborative tools powered by embedded AI. Quality professionals work seamlessly with production, R&D and procurement teams across multiple sites. Role-based access controls ensure document security whilst providing stakeholders with contextual information for informed decision-making.
Challenge
Audit trail documentation
Maintain complete documentation history with automated audit trails that capture every interaction, approval decision and revision change. Pervasive intelligence satisfies regulatory inspection requirements whilst enabling root cause analysis through historical trend analysis and pattern recognition.
See Ideagen Quality Management in action
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Trusted by documentation teams where precision prevents problems
Quality professionals rate Ideagen Quality Management for eliminating version confusion and reducing approval cycle times. Used by teams where document errors create non-conformances and approval delays shut down production lines.
Ready to transform documentation from liability to quality asset?
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