Version control solution for comprehensive document versioning

Version chaos destroys quality programmes when engineering updates procedures whilst production runs outdated instructions. Specifications exist in multiple versions across departments. Critical documents circulate without control.

Ideagen Quality Management eliminates document chaos through Document Review agents that automatically track revisions, ensure real-time synchronisation and prevent access to outdated versions—delivering 50% faster automated workflows whilst maintaining complete audit trails. 

SINGLE-IMAGE_man-pointing-at-tablet-with-pen_jan24
Overview

AI-powered document versioning system

Our document versioning system leverages contextual AI to transform how quality teams manage document integrity across entire organisations.

By automating revision tracking through embedded AI and implementing intelligent access controls, quality professionals shift from reactive document firefighting to proactive governance.

NHS Grampian achieved department-wide consistency whilst centralising document integrity control across multiple sites—improving audit readiness and regulatory compliance that flows seamlessly through every workflow. 

SINGLE-IMAGE_man-with-tablet-at-desk-with-plant_feb24
Challenge & Solution

Multiple versions circulating simultaneously across production, quality and engineering teams

When engineering updates work instructions whilst production uses outdated versions, quality failures become inevitable.

Ideagen's document versioning system provides centralised control powered by contextual AI with automated notifications that instantly alert stakeholders when new versions publish, ensuring simultaneous access to current documents whilst preventing outdated versions from being accessed. Embedded analytics identify departments prone to version control issues before they impact quality metrics—enabling proactive prevention rather than discovering problems during customer complaints or regulatory inspections. 

SINGLE-IMAGE_woman-audit-computers-&-calculator_jun25
Challenge & Solution

Manual tracking systems leading to critical quality documents being outdated during production

Spreadsheet-based version tracking creates gaps where operators unknowingly follow superseded procedures, directly impacting First Pass Yield and Cost of Poor Quality metrics.

Ideagen's automated file version management eliminates manual tracking through real-time updates powered by pervasive AI that instantly synchronises across all access points. Ideagen Quality Management’s contextual algorithms learn usage patterns to flag potential issues before they affect production, whilst integrated CAPA workflows automatically trigger when outdated documents are detected—aligning with Six Sigma PDCA methodology for sustainable quality improvement. 

SINGLE-IMAGE_meeting-man-making-point_sept23
Challenge & Solution

Lack of real-time synchronisation between document repositories across multiple locations

Multi-site operations struggle with document integrity control when procedures exist in separate repositories, creating inconsistencies that undermine standardised processes.

Ideagen's revision control system provides seamless synchronisation between all repositories through embedded intelligence, ensuring identical standards across every location whilst preserving local customisation where required. Real-time dashboards provide instant visibility through the Ideagen  Hub platform integration with single sign-on access, enabling quality teams to maintain consistent excellence regardless of geographical distribution. 

SINGLE-IMAGE_team-meeting-serious_nov23

See Ideagen Quality Management in action

Access your personalized demo below. 

Trusted by document control teams where consistency prevents catastrophe

Quality professionals rate Ideagen Quality Management as essential for maintaining document integrity. Teams where version control failures create non-conformances rely on embedded, contextual and pervasive intelligence that prevents issues before they impact operation

BADGE-G2_Q4-fall-2025-ideagen-quality-management_Environmental,QualityandSafetyManagement_Leader_Leader_sep25
BADGE_G2-summer-2025-ideagen-quality-management-leader-leader_jun25
BADGE_G2-spring-2025-quality-management-QMS-leader_mar25
BADGE-G2_Q4-fall-2025-ideagen-quality-management_QualityManagement(QMS)_Leader_Europe_Leader_sep25
BADGE-G2_Q4-fall-2025-ideagen-quality-management_QualityManagement(QMS)_Leader_Europe_Leader_sep25
BADGE-G2_Q4-fall-2025-ideagen-quality-management_QualityManagement(QMS)_Leader_UnitedKingdom_Leader_sep25

Ready to transform document versions from risk to reliability?

Stop letting version control chaos undermine quality programmes. Contextual AI handles routine document versioning whilst you focus on strategic improvements that drive operational excellence. 

Additional reading

/bynder-asset/bynder:46DA9BDF-D6F7-489D-A2CA6C59D8C17ED5/Landscape_MD/SINGLE-IMAGE_squares-mining-digger_aug25.png?1755492064000

From guesswork to gold standard: How data-driven mines cut costs and boost compliance

Read more

Beyond the dashboard: How mining leaders use real-time data to future-proof their operations

Read more

Sea data: Understanding where to navigate next

Read more
/bynder-asset/bynder:837B1964-E7A3-4109-9B298B4A6AEAB222/Landscape_MD/SINGLE-IMAGE_squares-ocean-froth_jan24.png?1749636698000

ILO MLC maritime SATA compliance: Turning requirements into competitive advantage

Read more
/bynder-asset/bynder:A6AB7EF0-5735-4CBE-90E424C09D89F3B4/Landscape_MD/SINGLE-IMAGE_man-with-hard-hat-looking-at-tablet_mar24.jpg?1749636788000

Is there an ISO for safety management?

Read more
/bynder-asset/bynder:FB3A07F3-1674-4734-B7A7BAA99550A7AF/Landscape_MD/SINGLE-IMAGE_squares-women-safety-manager-with-tablet_apr24.jpg?1749636984000

What is ISO 45001 and why is it important?

Read more
/bynder-asset/bynder:17F0C148-040E-4EBF-A7153D555E164946/Landscape_MD/SINGLE-IMAGE_squares-industry-safety-workers-testing-with-laptop_apr25.jpg?1749636431000

What are the requirements of ISO 45001?

Read more

The hidden stories in your mining data: How smart operations turn numbers into safety wins

Read more
/bynder-asset/bynder:837B1964-E7A3-4109-9B298B4A6AEAB222/Landscape_MD/SINGLE-IMAGE_squares-ocean-froth_jan24.png?1749636698000

Let the data guide you at sea

Read more

Why starting early on your SMS implementation is key to meeting FAA mandates-and staying competitive

Read more