Stop letting version control chaos undermine quality programmes. Contextual AI handles routine document versioning whilst you focus on strategic improvements that drive operational excellence.
Version control solution for comprehensive document versioning
Version chaos destroys quality programmes when engineering updates procedures whilst production runs outdated instructions. Specifications exist in multiple versions across departments. Critical documents circulate without control.
Ideagen Quality Management eliminates document chaos through Document Review agents that automatically track revisions, ensure real-time synchronisation and prevent access to outdated versions—delivering 50% faster automated workflows whilst maintaining complete audit trails.
Overview
AI-powered document versioning system
Our document versioning system leverages contextual AI to transform how quality teams manage document integrity across entire organisations.
By automating revision tracking through embedded AI and implementing intelligent access controls, quality professionals shift from reactive document firefighting to proactive governance.
NHS Grampian achieved department-wide consistency whilst centralising document integrity control across multiple sites—improving audit readiness and regulatory compliance that flows seamlessly through every workflow.
Challenge & Solution
Multiple versions circulating simultaneously across production, quality and engineering teams
When engineering updates work instructions whilst production uses outdated versions, quality failures become inevitable.
Ideagen's document versioning system provides centralised control powered by contextual AI with automated notifications that instantly alert stakeholders when new versions publish, ensuring simultaneous access to current documents whilst preventing outdated versions from being accessed. Embedded analytics identify departments prone to version control issues before they impact quality metrics—enabling proactive prevention rather than discovering problems during customer complaints or regulatory inspections.
Challenge & Solution
Manual tracking systems leading to critical quality documents being outdated during production
Spreadsheet-based version tracking creates gaps where operators unknowingly follow superseded procedures, directly impacting First Pass Yield and Cost of Poor Quality metrics.
Ideagen's automated file version management eliminates manual tracking through real-time updates powered by pervasive AI that instantly synchronises across all access points. Ideagen Quality Management’s contextual algorithms learn usage patterns to flag potential issues before they affect production, whilst integrated CAPA workflows automatically trigger when outdated documents are detected—aligning with Six Sigma PDCA methodology for sustainable quality improvement.
Challenge & Solution
Lack of real-time synchronisation between document repositories across multiple locations
Multi-site operations struggle with document integrity control when procedures exist in separate repositories, creating inconsistencies that undermine standardised processes.
Ideagen's revision control system provides seamless synchronisation between all repositories through embedded intelligence, ensuring identical standards across every location whilst preserving local customisation where required. Real-time dashboards provide instant visibility through the Ideagen Hub platform integration with single sign-on access, enabling quality teams to maintain consistent excellence regardless of geographical distribution.
See Ideagen Quality Management in action
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Trusted by document control teams where consistency prevents catastrophe
Quality professionals rate Ideagen Quality Management as essential for maintaining document integrity. Teams where version control failures create non-conformances rely on embedded, contextual and pervasive intelligence that prevents issues before they impact operation
