Document collaboration solutions for comprehensive real-time teamwork

Information scattered across email chains, shared drives and multiple platforms creates bottlenecks that prevent strategic work.

Ideagen Collaboration Portal transforms fragmented workflows into streamlined collaboration through secure workspaces that reduce document review time from days to hours whilst maintaining thorough audit trails. Trusted by 80% of UK Central Government agencies.

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Overview

Comprehensive document collaboration management

Your teams coordinate complex projects across time zones whilst external partners need secure access and multiple stakeholders require visibility. Yet collaboration splits between email threads, SharePoint folders and disconnected platforms—creating the very silos it promised to eliminate.

The challenge compounds when audit trails require manual compilation and version control becomes guesswork. Teams spend hours on coordination that should take minutes.

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Solution

Intelligent approach to real-time document collaboration

Ideagen Collaboration Portal centralises collaboration in secure, branded workspaces that work alongside Microsoft 365. Workflows route documents to the right people at the right time, cutting document creation from hours to minutes whilst tracking every interaction.

Baker Tilly is winning more business through improved client collaboration. Siemens Mobility reduced bid preparation from 3 weeks to 1 week. Commonwealth Secretariat coordinates 2,000+ stakeholders across 54 countries through one platform. These teams eliminated version chaos and connected external partners effectively—all with FedRAMP-authorised security and ISO 27001 certification.

Challenge

External collaboration security and control

When your Frankfurt team needs input from Milan contractors or London requires sign-off from Paris consultants, traditional systems make this painful or insecure. Configurable permissions give external users exactly what they need with controlled access expiration maintaining security throughout.

Baker Tilly International has 600 users across 30 countries collaborating seamlessly with these capabilities whilst maintaining bank-level encryption.

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Challenge

Version control and document clarity

Version chaos disappears through built-in version control with real-time collaborative editing. Histories show who changed what and when, whilst multiple stakeholders contribute together without creating duplicate files.

Siemens Mobility eliminated version confusion across complex bid processes, saving thousands of hours previously lost to reconciling versions.

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Challenge

Unified communication and file management

Every conversation and decision lives alongside relevant documents through document-specific comment streams that keep discussions focused.

Commonwealth Secretariat uses this to coordinate initiatives across 54 countries with stakeholders accessing full project histories instantly. The mobile app ensures decisions happen anywhere whilst dashboards keep progress visible.

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Challenge

Comprehensive audit trail and compliance

From creation to archive, the system captures every edit and approval. Generate compliance reports in seconds rather than days to show regulators thorough documentation. The platform meets HIPAA, Cyber Essentials Plus and government security requirements.

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Challenge

Intelligent file request and collection

Request up to 500 files at once through streamlined workflows that track submission status in real-time. Recipients simply drag and drop files without special software whilst you get organised repositories. File requests become 80% more efficient than traditional methods.

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See Ideagen Collaboration Portal in action

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See your workflows transformed

Watch how secure workspaces eliminate your specific collaboration challenges. We'll demonstrate real workflows from organisations like yours—showing exactly how you'll save time, win more business and maintain complete control.

Additional reading

TSL Healthcare: Driving innovation, value and sustainability through technology

TSL Healthcare | A customer success story

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True Key Hotels & Resorts, a progressive hospitality company managing luxury resorts across British Columbia (BC), prioritizes delivering exceptional guest experiences. To achieve this, they recognized the need for efficient, world-class collaboration across their geographically dispersed teams and resort owners.

Saving thousands of hours per bid and achieving a 90% win rate

Siemens Mobility reduced the bid process by 10,000 hours per year with Ideagen Huddle. Click through to find out how they did it.

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Driving global audit efficiency

The Society of Motor Manufacturers and Traders (SMMT) Oversight Division governs the IATF certification scheme globally, with over 70,000 certified organizations. Needing efficient communication, SMMT turned to Ideagen Huddle, transforming their audit processes and collaboration efforts with certification bodies and auditors worldwide.

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Dicerna Pharmaceuticals: Enabling seamless global collaboration through enhanced security and communication

Learn more about how major Japanese pharmaceutical company, Dicerna Pharmaceuticals, found Huddle to be the ideal solution which provides enterprise-grade collaboration functionalities with robust security measures.

Bridging the Commonwealth with seamless collaboration

The Commonwealth Secretariat, the main intergovernmental body for 54 Commonwealth countries, needed an intuitive platform to enhance collaboration and knowledge sharing across diverse regions, addressing challenges in connectivity and IT literacy.

EDF Energy: Ensuring critical business continuity and secure collaboration

When Britain’s biggest generator of zero-carbon electricity, faced challenges with file sharing across complex projects, Ideagen Huddle energized collaboration. The new platform gave EDF Energy a secure document space while increasing project management efficiency.

Baker Tilly International make collaboration less taxing

Baker Tilly International, a top ten advisory tax and assurance firm introduced a secure, easy-to-use collaboration platform for cross-border projects and client engagements that set them apart from the competition.