Secure document sharing for comprehensive external collaboration security

External partners need access whilst compliance demands control.

Ideagen Collaboration Portal provides government-grade protection trusted by 80% of UK Central Government agencies. Configurable permissions adapt to your governance requirements without compromising efficiency.

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Overview

Secure document sharing with embedded intelligence

Ideagen Collaboration Portal's external file sharing delivers bank-level encryption with automatic access expiration. Native Microsoft 365 integration means secure collaboration works within existing workflows whilst maintaining complete oversight.

Challenge & Solution

Sharing sensitive data across organisational firewalls without compromising security

Cross-border document sharing creates security risks with every exchange. Ideagen Collaboration Portal eliminates the risk-efficiency trade-off through branded secure portals and configurable permissions.

Siemens Mobility manages bid documentation across multiple countries—external partners access documents without VPN complexity, saving thousands of hours per bid.

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Challenge & Solution

Managing complex file sharing permissions for multiple external stakeholders efficiently

Managing access for contractors, consultants and auditors across dozens of external users creates administrative burden. Ideagen Collaboration Portal's role-based permission management automates access control based on project phases.

Baker Tilly manages client permissions seamlessly, winning more business through improved collaboration. Real-time dashboards show access status instantly.

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Challenge & Solution

Maintaining comprehensive audit trails that meet regulatory compliance requirements

GDPR, ISO standards and industry regulations require documenting every file interaction. Ideagen Collaboration Portal captures everything—HIPAA and Cyber Essentials Plus compliant with automatic audit trail generation.

Commonwealth Secretariat maintains complete trails across 54 countries automatically. Generate regulatory reports in minutes, not weeks.

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Additional reading

TSL Healthcare: Driving innovation, value and sustainability through technology

TSL Healthcare | A customer success story

Elevating guest experiences by fostering seamless collaboration

True Key Hotels & Resorts, a progressive hospitality company managing luxury resorts across British Columbia (BC), prioritizes delivering exceptional guest experiences. To achieve this, they recognized the need for efficient, world-class collaboration across their geographically dispersed teams and resort owners.

Saving thousands of hours per bid and achieving a 90% win rate

Siemens Mobility reduced the bid process by 10,000 hours per year with Ideagen Huddle. Click through to find out how they did it.

Lambert Smith Hampton: Transforming bid management

Find out how Ideagen Huddle improved LSH processes

Ecovis: Secure client portal builds trust and relationships

Ideagen Huddle enables Ecovis with greater and more secure client relationships through secure portals for its clients and reliable document collaboration.

Driving global audit efficiency

The Society of Motor Manufacturers and Traders (SMMT) Oversight Division governs the IATF certification scheme globally, with over 70,000 certified organizations. Needing efficient communication, SMMT turned to Ideagen Huddle, transforming their audit processes and collaboration efforts with certification bodies and auditors worldwide.

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Dicerna Pharmaceuticals: Enabling seamless global collaboration through enhanced security and communication

Learn more about how major Japanese pharmaceutical company, Dicerna Pharmaceuticals, found Huddle to be the ideal solution which provides enterprise-grade collaboration functionalities with robust security measures.

Bridging the Commonwealth with seamless collaboration

The Commonwealth Secretariat, the main intergovernmental body for 54 Commonwealth countries, needed an intuitive platform to enhance collaboration and knowledge sharing across diverse regions, addressing challenges in connectivity and IT literacy.

EDF Energy: Ensuring critical business continuity and secure collaboration

When Britain’s biggest generator of zero-carbon electricity, faced challenges with file sharing across complex projects, Ideagen Huddle energized collaboration. The new platform gave EDF Energy a secure document space while increasing project management efficiency.

Baker Tilly International make collaboration less taxing

Baker Tilly International, a top ten advisory tax and assurance firm introduced a secure, easy-to-use collaboration platform for cross-border projects and client engagements that set them apart from the competition.