Document review solutions for comprehensive approval workflow

Document reviews shouldn't derail project timelines. Ideagen Please Review transforms document review from manual coordination into streamlined collaboration that actually works.

BAE Systems reduced post-review process time by 98% with version conflicts disappearing through intelligent merging. Lexicon Pharmaceuticals save hundreds of hours in every review cycle.

Find out more

SINGLE-IMAGE_squares-woman-and-man-check-tablet_jul25

Overview

Comprehensive document review management

Multiple stakeholders working with competing versions whilst feedback gets lost creates the bottlenecks we all know too well. Approvals stall. Teams waste precious time chasing reviewers rather than focusing on strategic work.

The challenge only gets worse when legal needs version histories, project managers need status updates and experts need to provide contextual feedback—all whilst maintaining security and meeting those immovable deadlines.

SINGLE-IMAGE_man-and-woman-study-charts_jul24

Solution

Intelligent approach to document review process

Ideagen Please Review provides secure, web-based collaborative review for teams of two to 200+ people. The platform enables parallel or sequential workflows, eliminating traditional bottlenecks.

AAR Corp, the global aerospace and defence company, transformed their approval process approvals from weeks to days. Lifesciences firm IMVAX accelerated production of their clinical documentation by up to 50%.

SINGLE-IMAGE_meeting-man-making-point_sept23

Challenge

Managing multiple reviews and version conflicts

Ten reviewers creating five versions causes the confusion we've all experienced. Ideagen Please Review enables concurrent review whilst preventing those painful conflicts.

Lexicon eliminated version conflicts across 20+ reviewer submissions entirely. The platform maintains single-source-of-truth with parallel reviews and real-time visibility—finally, everyone knows what's happening.

Find out more

SINGLE-IMAGE_design-professionals-using-a-laptop_jul25

Challenge

Consolidating feedback and recording changes

Ideagen Please Review merges accepted changes into new revisions whilst tracking every suggestion.

BAE Systems reduced consolidation from days to hours. Every comment recorded with full accountability. Built-in version control ensures all accepted changes apply immediately to master documents.

Find out more

SINGLE-IMAGE_business-womens-with-digital-tablet_may25

Challenge

Real-time collaboration complexity

Distributed teams need secure collaboration across locations. Ideagen Please Review enables concurrent access with Zone feature permissions down to paragraph level.

AAR Corp coordinates global proposals through secure links—no downloads, no confusion. Integrates with Veeva Vault, Documentum D2 and other quality management systems. External stakeholders collaborate without requiring access to internal systems.

Find out more

SINGLE-IMAGE_business-colleagues-with-laptop_apr25

Challenge

Regulatory compliance and audit trail requirements

Ideagen Please Review generates instant audit reports showing who suggested what change and why—the kind of transparency regulators actually want. Detailed records of all comments, changes and discussion threads. Supports EMA Policy 70 compliance with advanced redaction capabilities and colour coding.

Find out more

Challenge

Control and visibility for document review

View everyone's progress to remove bottlenecks. Email notifications alert when content needs review.

Lexicon reduced review cycle times by 40% through proactive notifications and distribution lists that ensure consistent invitations to all necessary people.

Find out more