Introduction

The Navy Warfare Development Command (NWDC) oversees the Navy Doctrine Library System (NDLS), which manages all updates and reviews of Navy doctrine. Faced with an outdated, labor-intensive review process, NWDC sought a solution that would streamline NDLS operations, reduce inefficiencies, and enhance collaboration.

The challenge

NDLS’s outdated review process was slowing them down.

  • Multiple manual steps were required for uploading Word documents, wasting time.
  • Feedback gathering relied on long email chains and incompatible formats.
  • NDLS needed a solution to streamline collaboration and improve stakeholder engagement.

Finding the right solution

NDLS selected Ideagen PleaseReview for its ability to:

  • Enable simultaneous document reviews, drastically improving efficiency
  • Allow real-time feedback, fostering open collaboration and transparency.
  • Provide full version control with a comprehensive record of comments and changes, reducing errors from manual edits.

Implementation and impact

After implementing Ideagen PleaseReview, NDLS quickly saw improvements.

  • Uploading documents now takes under five minutes, eliminating formatting delays.
  • Real-time collaboration allows reviewers to give feedback instantly, speeding up the process.
  • The review timeline was cut from up to six weeks to just one to three weeks.

The workflow is simpler and real-time. Our goal was to make the document review process faster for the warfighter, and PleaseReview has done exactly that.

Roger Webster, Program Manager, NWDC Navy Doctrine Library

Real results

Ideagen PleaseReview transformed NDLS’s document review process, slashing timelines and cutting operating costs in half. With better collaboration and simplified reviews, NDLS is now better equipped to handle modern naval doctrine development.

50% reduction in review timelines.

Simultaneous, real-time document reviews improved collaboration.

Increased transparency, with reviewers seeing contributions instantly.

Operating costs reduced by up to 50%.

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