Quality management ROI calculator
Find out how much time your quality team is losing to manual document control, CAPAs and audits, and what you'd get back with Ideagen Quality Management.
Clients we’ve helped
Tell us about your quality team
Fully loaded annual cost per quality / admin team member (based on 37.5 hrs/week)
How much time does your team currently spend on these processes? Enter estimated hours per person per week and the number of people involved.
| Module | Hrs / person / week | # of people |
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Document management
Time spent maintaining and updating paper documents, creating, reviewing and approving drafts, and accessing documents and forms. |
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Issue management
Time required to raise or respond to enquiries, complaints and corrective actions. Time spent finding action status and chasing overdue or missed target dates. |
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Audit management
Time to plan, perform and report audits. Time reporting audit system status, metrics or activity and summarising audit findings and stats. |
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Training management
Maintaining individual training files and records. Time spent finding adequately trained staff members, planning training and tracking the budget. |
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Asset action management
Planning maintenance, safety checking and calibrations. Entering work details and equipment histories. |
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Interested parties management
Preparing performance information for supplier reviews. Archiving and retrieving correspondence, contracts and other supplier information, and preparing complaint response performance information for customers. |
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Reporting & dashboards
Time spent compiling metrics, monthly reports, management review packs, and chasing status updates. |
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Workload
Assessing audit readiness and all outstanding delinquencies and overdue actions in the QM system as a whole. |
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Messages
General notification and reminder messages to people with scheduled responsibilities. |
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System admin
Revising the format of data held in line with operational changes. |
A few details to view your results
Please share your details below to unlock your personalised ROI breakdown on this page. Ideagen may follow up about your results.
Your ROI breakdown
Hours spent
| Saving area | Annual saving |
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What our customers say
Ideagen Quality Management definitely helped with Netcord-FACT – without it we would have been in real danger of failing our inspection.
By customizing the reporting and the required investigative workflows, we now have the ability to look at organizational learning and service improvement, which in turn leads to increased donor and patient safety.
[Ideagen] has allowed us to efficiently manage a huge amount of data across various departments, providing accuracy and accessibility of records that are a legal requirement in our business.
Frequently asked questions
The calculator estimates direct productivity savings based on your team size, average hourly cost and the number of hours currently spent on document control, CAPAs, audits, training and other quality admin. It applies benchmarks from Ideagen Quality Management's customer base to project how much of that time the product recovers. The calculation does not include risk-avoidance savings (reduced audit findings, faster corrective action closure, avoided non-conformance costs), which for most regulated industries represent a larger financial impact.
The industry benchmarks are derived from Ideagen Quality Management customer data and industry research. The 50% figure reflects what customers commonly report when replacing manual, paper-based quality processes, including Royal Wolverhampton NHS Trust's experience cutting QMS validation time in half. The 25–40% improvement in compliance audit scores is an aggregate figure reported by customers using proactive CAPA and risk management.
Yes. Ideagen Quality Management customers regularly report cutting admin and validation time in half by moving off manual, paper-based processes. Royal Wolverhampton NHS Trust, one of the largest acute and community providers in the West Midlands with more than 8,000 staff, cut QMS validation time by 50% using Ideagen's validation pack, alongside savings on associated staffing costs. Results vary depending on team size and current manual workload.
The calculator shows gross savings before software cost. For pricing information, contact sales for a quote based on your team size and feature requirements.
Yes. After calculating your ROI, you can download the results.
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