Document management for global standards and regulations
latest news: Ideagen recognized among most Inspiring Workplaces
Audit, accounting and advisory
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
Document management for global standards and regulations Get white paper
latest news: Ideagen recognized among most Inspiring Workplaces
Audit, accounting and advisory View industry
latest news: Ideagen recognized among most Inspiring Workplaces
Audit, accounting and advisory View industry
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
latest news: Ideagen recognized among most Inspiring Workplaces
BAE Systems shrink a days’ work down to just 30 minutes
BAE Systems provides some of the world’s most advanced aerospace, defense and security technology solutions. Not one to be defeated by a challenge, they’re working faster and smarter, streamling their document collaboration process from a 24-hour endeavor, to a slick 30-minute triumph.

2,000+
employees involved in document reviews

30'
per process, down from 24h
48x
faster review processes

Ideagen PleaseReview
Enables secure real-time document review, co-authoring and redaction in order to shorten the document review processes.
Learn moreThe challenge
Complying with both US Government security and export regulations and customer contractual agreements meant that BAE Systems Inc. needed a trusted, efficient software tool that streamlined the process of proposal colour team reviews.
Operating in over 40 countries worldwide with 100,000 team members presented some challenges:
- Inefficient, hardcopy review processes the company found themselves losing days’ work due to their writers waiting for feedback.
- Managing large review teams, sometimes up to 250 people
- Complying with strict U.S. Government Security and Export regulations
The solution
Finding a tool that allowed all teams to work on the same document simultaneously, and in real-time was crucial for the business to work towards their goals. BAE Systems selected Ideagen for:
- Real-time document collaboration
- Easy feedback collection and consolidation
- User-friendly interface suitable for large teams
BAE has over 2000 registered users that use the product for proposal/document reviews. The implementation of the product was excellent, and the product is incredibly user friendly, we love the interface.
LESLIE HODGES, BUSINESS WINNING SUPPORT DIRECTOR, BAE SYSTEMS
The implementation
On implementation, BAE Systems quickly saw tangible improvements:
- A streamlined review process. What used to take a day now takes less than an hour
- Full activity tracing in an audit report
- Teams collaborate in real-time across large international footprint
- Full compliance with US government regulations and customer contractual agreements
The outcome
With the support of Ideagen, BAE Systems transformed their review processes, significantly improving efficiency and productivity.
- Reduced post-review processes from 24 hours to 30 minutes
- Increased productivity: “Our bid goals have increased by 10% this year and Ideagen will help us to achieve that.”
- Improved remote work efficiency, making virtual reviews seamless
Ideagen PleaseReview
Enables secure real-time document review, co-authoring and redaction in order to shorten the document review processes.
Learn moreAbout BAE Systems
As a defense contractor working primarily for the US Government, BAE Systems, provides large-scale systems engineering, integration, and sustainment services across air, land, sea, space, and cyber domains. With a focus on innovation and efficiency, BAE Systems continues to enhance its operational capabilities through advanced technology solutions.

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