The challenge

Complying with both US Government security and export regulations and customer contractual agreements meant that BAE Systems Inc. needed a trusted, efficient software tool that streamlined the process of proposal colour team reviews. 

Operating in over 40 countries worldwide with 100,000 team members presented some challenges: 

• Inefficient, hardcopy review processes the company found themselves losing days’ work due to their writers waiting for feedback. 
• Managing large review teams, sometimes up to 250 people 
• Complying with strict U.S. Government Security and Export regulations  

The solution

Finding a tool that allowed all teams to work on the same document simultaneously, and in real-time was crucial for the business to work towards their goals. BAE Systems selected Ideagen for: 

• Real-time document collaboration 
• Easy feedback collection and consolidation 
• User-friendly interface suitable for large teams 

The implementation

On implementation, BAE Systems quickly saw tangible improvements:  

• A streamlined review process. What used to take a day now takes less than an hour 
• Full activity tracing in an audit report  
• Teams collaborate in real-time across large international footprint  
• Full compliance with US government regulations and customer contractual agreements 

The outcome

With the support of Ideagen, BAE Systems transformed their review processes, significantly improving efficiency and productivity.  

• Reduced post-review processes from 24 hours to 30 minutes 
• Increased productivity: “Our bid goals have increased by 10% this year and Ideagen  will help us to achieve that.” 
• Improved remote work efficiency, making virtual reviews seamless