Enterprise search for comprehensive document discovery
Information scattered across email, SharePoint and drives leaves teams searching rather than delivering.
Ideagen Mail Manager transforms enterprise search—instant access across your entire Microsoft 365 environment through powerful, quick and simple search capabilities.
Intelligent document search solution
Ideagen Mail Manager's advanced search recognises organisational context across Microsoft 365. Transform reactive hunting into proactive discovery—locate critical documents and communications in seconds. Search by date range, file size, specific locations or even misspelled terms.
Hours lost chasing email threads and duplicating previous work efforts
That proposal from last quarter gets recreated because nobody can find it. Ideagen Mail Manager eliminates this waste through search that understands context across email archives. The platform surfaces relevant content based on project relationships, helping teams locate previous work instantly.
Critical historical emails from years past remain inaccessible when needed
Audits require years-old approvals that traditional search can't find. Ideagen Mail Manager maintains comprehensive search across your entire email history regardless of location or age. Advanced indexing preserves context between messages. Trace decision histories with precision through the search preview pane.
Essential project information locked away in individual team member inboxes
Project details trapped in personal accounts leave teams working blind. Ideagen Mail Manager enables authorised search across distributed accounts whilst maintaining security. Intelligent access controls respect hierarchies whilst enabling legitimate access. Knowledge flows within appropriate boundaries.
See Ideagen Mail Manager in action
Access your personalized demo below.
Request a demo today
Additional reading
The Microsoft 365 Paradox
Most organizations utilize less than half of their M365 capabilities. Discover the 5 data readiness barriers preventing AI success & how to overcome them.
Read more
How Santa's quality control team uses Ideagen Please Review for the great Christmas debrief
Discover how Santa's Quality Control Team uses Ideagen Please Review to streamline the Great Christmas Debrief. Faster reviews, better collaboration and zero version chaos!
Read more
Four key takeaways from AMWA 2025
Read our top takeaways from the AMWA 2025 event, from the power of community and connection to the role of AI in medical writing.
Read more
Strategies to protect documents from unauthorized editing
Discover how to protect documents from unauthorized editing with strategies to restrict access, prevent changes and ensure content integrity.
Read more
Document version control best practices that unlock team efficiency
Learn document version control best practices to keep your team organized. Manage iterations, track version history, and prevent data loss to protect your files.
Read more
Securing your data: How to securely share documents externally
Learn to share documents externally without risking data. This guide covers how to protect sensitive information when working with partners and clients.
Read more
Implementing a document approval workflow with multiple approvers
Discover how a document approval workflow with multiple approvers can transform your business. Learn to automate your document review process, reduce bottlenecks and ensure compliance with an efficient and effective approval system.
Read more
From setup to sign-off: managing simultaneous reviews in Veeva Vault
Read our blog to find out how teams can easily collaborate on large documents in Veeva Vault with an integration from Ideagen PleaseReview.
Read more
Conquering document review challenges: How to overcome pain points in document management
Struggling with version control, workflows or compliance? Discover solutions to document management pain points and improve efficiency and collaboration.
Read more
The social value shift: from optional to operational
Discover why social value is now a crucial factor in public sector bids and how strategic planning can improve your submissions and maximize impact.
Read more