Document compliance management for comprehensive regulatory solutions

Regulatory requirements intensify whilst documentation gaps multiply.

Ideagen Mail Manager transforms document compliance management from reactive firefighting into proactive governance. Every communication captured, every trail documented through automated filing that works within Microsoft 365.

Find out more

SINGLE-IMAGE_manual-workers-working-in-warehouse_jul25

Overview

Intelligent document governance platform

Ideagen Mail Manager transforms manual oversight into streamlined governance. Tightly integrated with Microsoft Outlook, SharePoint, OneDrive and Teams, the platform provides immediate compliance capabilities that scale across your organisation.

SINGLE-IMAGE_businesswoman-using-a-digital-tablet-in-an-office_may25

Challenge & Solution

Audit failures from missing email documentation creating regulatory exposure

Critical emails can't be located when audits arrive.

Ideagen Mail Manager identifies compliance-relevant communications across Microsoft 365, applying smart categorisation and secure archiving. The platform creates thorough trails spanning email threads, attachments and workflows with real-time visibility.

Request a demo

SINGLE-IMAGE_squares-business-employees-using-laptop_may25

Challenge & Solution

Inconsistent email retention policy enforcement across departments

Different departments following different retention rules creates compliance blind spots.

Ideagen Mail Manager applies consistent governance standards organisation-wide whilst adapting to departmental needs. Ongoing monitoring, policy application and stakeholder notifications ensure thorough coverage without administrative burden. Migration tools help incorporate legacy correspondence smoothly.

Request a demo

SINGLE-IMAGE_business-colleagues-with-laptop_apr25

Challenge & Solution

Lack of standardised email management creating governance gaps

Manual approaches create inconsistent documentation that undermines compliance.

Ideagen Mail Manager establishes standardised governance through structured classification and detailed metadata capture within Microsoft 365. Reduce compliance overhead through systematic documentation standards. Well-designed workflows transform email management from administrative overhead into strategic advantage.

Request a demo

SINGLE-IMAGE_male-female-conversation-laptop_apr24

Request a demo today

Additional reading

/bynder-asset/bynder:F0CE4513-F790-4F53-A44221626D222F70/Landscape_MD/SINGLE-IMAGE_female-recieve-inbox-view-the-pending-e-mail_may25.png?1749636952000

Activate 365 recap: What you missed at the SharePoint Intelligence Summit

Microsoft 365 has the power to transform work - most organisations just aren't activating it properly. Stop buying more tools, start using what you have.

/dam/jcr:9963ea5d-524d-42aa-a355-4dbc0ad395d9/image%20(5).png

Introducing the newest SharePoint event on the block

Microsoft 365 has untapped potential. Activate 365 Summit shows how to transform SharePoint from underutilised infrastructure into intelligent workflows that deliver measurable ROI.

/bynder-asset/bynder:902ACC13-71C3-43F9-A99AF07993664F42/Landscape_MD/SINGLE_IMAGE_squares-cheerful-businessman-working-on-his-laptop_may25.png?1749636729000

The ultimate SharePoint challenge

This guide examines the gap between SharePoint's potential and real-world outcomes.

/bynder-asset/bynder:2E71A1DE-B38A-4431-89F8B1E1F45CCD84/Landscape_MD/SINGLE-IMAGE_squares-woman-in-computer_feb25.png?1749636489000

The Microsoft 365 Paradox

Most organizations utilize less than half of their M365 capabilities. Discover the 5 data readiness barriers preventing AI success & how to overcome them.

/bynder-asset/bynder:9C9AF1EF-7EF0-42C7-86E9466F261F5A5D/Landscape_MD/SINGLE-IMAGE_christmas-aviation-airport-family_dec23.png?1749636761000

How Santa's quality control team uses Ideagen Please Review for the great Christmas debrief

Discover how Santa's Quality Control Team uses Ideagen Please Review to streamline the Great Christmas Debrief. Faster reviews, better collaboration and zero version chaos!

/bynder-asset/bynder:B3200A24-7BBF-4C0F-AD1A235145DAF165/Landscape_MD/SINGLE-IMAGE_squares-man-and-woman-reviewing-ipad-v2_oct23.png?1749636814000

Four key takeaways from AMWA 2025

Read our top takeaways from the AMWA 2025 event, from the power of community and connection to the role of AI in medical writing.

Strategies to protect documents from unauthorized editing

Discover how to protect documents from unauthorized editing with strategies to restrict access, prevent changes and ensure content integrity.

/bynder-asset/bynder:BD3BB37C-96F8-4819-88B45348FE0C53EC/Landscape_MD/EMAIL-BANNER_gainsight_jan24.png?1749642097000

Document version control best practices that unlock team efficiency

Learn document version control best practices to keep your team organized. Manage iterations, track version history, and prevent data loss to protect your files.

Securing your data: How to securely share documents externally

Learn to share documents externally without risking data. This guide covers how to protect sensitive information when working with partners and clients.

/bynder-asset/bynder:2F3F6BEE-0FDA-46FB-A395EDE6983526E2/Landscape_MD/SINGLE-IMAGE_squares-smiling-young-businessman-working-on-a-laptop_may25.png?1749636489000

Implementing a document approval workflow with multiple approvers

Discover how a document approval workflow with multiple approvers can transform your business. Learn to automate your document review process, reduce bottlenecks and ensure compliance with an efficient and effective approval system.