Simplify policy creation, distribution and compliance tracking with Ideagen's policy management solutions on Microsoft 365 SharePoint.
Say goodbye to version control chaos, automate approval workflows and ensure employees always access the latest approved policies. Build a strong foundation for regulatory compliance, organizational alignment and employee accountability with our comprehensive policy management solutions.
Ideagen's policy management solutions take a three-step approach to managing the entire policy lifecycle: Create, Distribute and Certify.
Configurable workflows ensure policies are drafted, reviewed and approved efficiently. Advanced search tools and automated archiving guarantee employees access only current, approved documents. Certification features, including acknowledgments and quizzes, verify employee understanding and maintain audit-ready records. Built on Microsoft 365 SharePoint, these solutions replace outdated manual systems with seamless, centralized lifecycle management.
When policies are scattered across shared drives, spreadsheets and email threads, organizations lose control. Version control fails, employees rely on outdated procedures and consolidating documents becomes unmanageable.
Ideagen’s policy management solutions include a centralized policy repository that solves these issues with automated version control, detailed audit trails and powerful search capabilities. Policies are stored securely in one location where employees can instantly access current approved documents. Expired policies are automatically archived, ensuring compliance and eliminating confusion.
Without structured workflows, critical approval steps are often skipped as employees change roles or processes evolve. Manual tracking leads to missed reviews, bottlenecks and a lack of visibility for compliance teams.
Ideagen’s policy management solutions feature an automated workflow engine that ensures policies are routed to the right stakeholders at the right time with customizable notifications for each task. Real-time dashboards provide full transparency into the approval process, eliminating status inquiries and ensuring no policy moves forward without proper authorization and documentation.
Paper-based systems fail to prove that employees have received, read or understood critical policies, creating liability during audits or violations.
Email distribution offers no assurance of comprehension. Ideagen’s policy management solutions close this gap with attestation and certification tools that include configurable acknowledgment requirements and customizable quizzes to test employee understanding. Real-time dashboards highlight non-compliant employees who need follow-up while detailed reports provide auditors with proof that your workforce has been properly trained on essential policies and procedures.
Discover how Ideagen’s policy management solutions close compliance gaps, streamline workflows and deliver the audit-ready documentation your organization needs.
Request a demo today and see why regulated industries trust Ideagen to manage their policy lifecycles.
Additional reading
Provision 29: How will internal audit be affected by updates to the UK Corporate Governance Code?
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