The proposal process is simple and efficient for global organization, AAR Corp
AAR is an independent provider of aviation services to commercial and government customers worldwide
Their aftermarket expertise and award-winning solutions help customers increase efficiency and reduce costs while maintaining high levels of quality, service and safety.
AAR partners with governments to improve asset availability and customer mission capability.
They do more with less through integration of IT platforms, a deep bench of procurement experience, and application of commercial best practices.
They have successfully integrated our parts inventory platforms with numerous U.S. and foreign government procurement systems, maintaining the strictest data integrity standards.
How Ideagen PleaseReview makes AAR Corp’s proposal process quicker and more efficient
Ideagen PleaseReview has been a fundamental part of AAR Corp’s AGS Team’s proposal process for several years.
The AGS team deal with Government Services proposals for business, a core industry for AAR Corp.
Having trusted, stable and robust tool designed specifically for groups of people to work on editing one document is exactly what AAR Corp need – as opposed to using tools such as Microsoft 365 as the team had done previously.
Ideagen PleaseReview’s simple features make the proposal process much quicker from start to finish, something which is crucial when documents regularly need to be turned around in as little as 24 hours, with many contributors working on them.
How Ideagen PleaseReview makes AAR Corp’s proposal process quicker and more efficient
Ideagen PleaseReview has been a fundamental part of AAR Corp’s AGS Team’s proposal process for several years.
The AGS team deal with Government Services proposals for business, a core industry for AAR Corp.
Having trusted, stable and robust tool designed specifically for groups of people to work on editing one document is exactly what AAR Corp need – as opposed to using tools such as Microsoft 365 as the team had done previously.
Ideagen PleaseReview’s simple features make the proposal process much quicker from start to finish, something which is crucial when documents regularly need to be turned around in as little as 24 hours, with many contributors working on them.
Everyone in the team uses Ideagen PleaseReview, and we’re looking forward to continuing to work with Ideagen to ensure we’re getting the most out of it.
Multiple reviews and authors
The primary use for Ideagen PleaseReview at AAR Corp is for the colour teams to run reviews of proposals and work on drafts together. Pink, Red and Gold colour reviews teams can have up to 30 people working on one large and complex document simultaneously, so efficiency is crucial.
Unlike other solutions, everyone is able to work on the same version of a document at the same time when they use Ideagen PleaseReview – they don’t need to wait for a colleague to come out of the document.
It also eliminates the risk of comments being removed or overwritten. Instead, the comments are automatically collated and can be reviewed by their own merits, while the comments are all tracked with a full audit trail.
Using the cut off feature makes everyone aware of when the document will be closed, and the status marker is useful for the project manager to get at-a-glance information on who has started and completed their review – both extremely useful in instances where many proposals are underway at
the same time.
Multiple reviews and authors
The primary use for Ideagen PleaseReview at AAR Corp is for the colour teams to run reviews of proposals and work on drafts together. Pink, Red and Gold colour reviews teams can have up to 30 people working on one large and complex document simultaneously, so efficiency is crucial.
Unlike other solutions, everyone is able to work on the same version of a document at the same time when they use Ideagen PleaseReview – they don’t need to wait for a colleague to come out of the document.
It also eliminates the risk of comments being removed or overwritten. Instead, the comments are automatically collated and can be reviewed by their own merits, while the comments are all tracked with a full audit trail.
Using the cut off feature makes everyone aware of when the document will be closed, and the status marker is useful for the project manager to get at-a-glance information on who has started and completed their review – both extremely useful in instances where many proposals are underway at
the same time.
Coordinating comments and changes
In the past, consolidating all comments into one document was a long and manual process and often meant running extremely close to the deadline when people submitted their comments late.
Having all the comments in one place makes it easy to see if each has been addressed or not.
Even more useful is the ability to classify comments as major or minor, which allows AAR Corp’s team to see quickly if something is a compliance issue, an editorial amend or something major which needs to be addressed.
Previously, under more manual systems, comments on major issues could easily be missed when they’re embedded with another 50 comments on small matters – now the team can have confidence that nothing has been missed.
Once the review is completed, Ideagen PleaseReview’s reconciliation feature automatically produces a report on what has been changed, by who and when.
This saves time compared to a manual process, for use in a project out-brief – it’s ready for them to present to management straight away.
The time taken to complete a proposal review is significantly shorter than using any alternatives, and relied much less on manual processes which gives us confidence that everyone’s comments are considered and nothing vital is missed.
Security and compliance
Due to the nature of the documents AAR Corp work on, they’re highly sensitive and must be treated with Government-standard security measures. Eliminating the need to send documents via email means they’re not vulnerable to hacking attempts.
Using Ideagen PleaseReview also avoids any access issues.
The document owner enters details of the reviewers before pushing it out to the team, so there’s no firewalls to navigate or low maximum file-size limits.
This has been proven to be particularly useful when using external subject matter experts on certain proposals.
Security and compliance
Due to the nature of the documents AAR Corp work on, they’re highly sensitive and must be treated with Government-standard security measures. Eliminating the need to send documents via email means they’re not vulnerable to hacking attempts.
Using Ideagen PleaseReview also avoids any access issues.
The document owner enters details of the reviewers before pushing it out to the team, so there’s no firewalls to navigate or low maximum file-size limits.
This has been proven to be particularly useful when using external subject matter experts on certain proposals.
The future
Ideagen PleaseReview is truly embedded into AAR – so much so that the team are embarking on further training to explore more about how PleaseReview can continue to help them, and to ensure everyone on the team is using the software to its full potential.
Joy Bissonnette, Senior Proposals Manager of AAR Corp said “There isn’t another tool that allows you to do exactly what Ideagen PleaseReview does, and it’s invaluable to us.
“The time taken to complete a proposal review is significantly shorter than using any alternatives, and relied much less on manual processes which gives us confidence that everyone’s comments are considered and nothing vital is missed.
“Everyone in the team uses Ideagen PleaseReview, and we’re looking forward to continuing to work with Ideagen to ensure we’re getting the most out of it”.
The future
Ideagen PleaseReview is truly embedded into AAR – so much so that the team are embarking on further training to explore more about how PleaseReview can continue to help them, and to ensure everyone on the team is using the software to its full potential.
Joy Bissonnette, Senior Proposals Manager of AAR Corp said “There isn’t another tool that allows you to do exactly what Ideagen PleaseReview does, and it’s invaluable to us.
“The time taken to complete a proposal review is significantly shorter than using any alternatives, and relied much less on manual processes which gives us confidence that everyone’s comments are considered and nothing vital is missed.
“Everyone in the team uses Ideagen PleaseReview, and we’re looking forward to continuing to work with Ideagen to ensure we’re getting the most out of it”.
Ideagen PleaseReview is a designed to make collaborative process easier, safer and more efficient.
Whether it’s used for collaborating with colleagues or third parties, Ideagen PleaseReview provides a secure, controlled environment for real-time document review, co-authoring and redaction.
It protects sensitive information and helps writers to focus on delivering high-quality documents that win bids
Companies who use Ideagen PleaseReview have been proven to save as much as 65% in time compared and 35% in cost compared to using alternatives
Find out how Ideagen PleaseReview has helped even more of our customers
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