Learning and Development Administrator

Closing Date
Sun, 27 Sep 2020

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By clicking ‘View and Apply’, you will be taken to our 3rd party service, from which you will be able to register and apply for the role.


Ruddington, Nottingham


Depending on experience

Learning and Development Administrator

Salary dependent on experience

25 Hours per week.


Due to internal growth we have an exciting opportunity for an experienced administrator to join our busy learning and development team. Do you have a passion for people and the awareness of how important learning and development is? We are recruiting a Learning and Development Administrator who will be at the central support of all the team’s activities.


Duties & Responsibilities 


  • Contribute to establishing systems and procedures to ensure the efficiency and effectiveness of the service offering.
  • Arranging hospitality with coffee shop, equipment for participants, liaison with trainers, booking training rooms, printing, and distributing course materials and ensuring required equipment is available
  • Monitoring and updating the L&D systems and processes; ensuring documentation is returned and logged and reports produced, working with the other members of the Learning and Development Team as necessary.
  • Maintaining accurate and easily accessible records and processes for all learning and development activities and processes including recording and monitoring attendance, ensuring that staff required to attend specific workshops are easily identified and followed up.
  • Liaising with line managers and delegates to ensure all staff are booked on required events within agreed timeframes.
  • Administer procedures for the booking of both in-house and external training courses.
  • Ensuring evaluation forms are completed and returned for each development event; contributing to the identification of learning and development needs within the organisation through the completion of training needs analysis via performance management scheme returns and feedback from managers and other staff.
  • Completing the administration for the annual training calendar ensuring full completion within targeted timescales and providing timely and accurate updates to Learning and Development team
  • Supporting the learning and development team with projects as required including ensuring that all the information contained on the learning and development intranet is accurate, up-to-date, and regularly maintained.
  • Developing and maintaining positive, collaborative working relationships with all staff to sustain the reputation of the people services team as a customer focused function.
  • Ensuring that confidentiality and security of sensitive information is maintained and complies with the GDPR.

About your skills: 

  • Previous experience working in a fast paced, customer focused environment
  • Excellent IT skills, including proficiency in the full Microsoft Office suite
  • Excellent interpersonal and customer facing skills
  • Evidence of strong administrative and organisational skills
  • Ability to work effectively under pressure whilst retaining a strong eye for detail
  • Strong team player, able to work effectively with diverse client groups
  • Ability to assimilate information quickly and accurately
  • The ability to work appropriately with highly confidential information
  • Proactive and self-motivated, customer focussed with a ‘can do’ attitude


  • Experience of working with administration systems and processes
  • Experience working within a learning and development/human resources function
  • Knowledge of learning and organisation development activities



What's in it for you?

While we take our work and deliverables seriously, we have a relaxed working environment and we want our people to be rewarded for their hard work. We offer benefits such as 34 days’ holidays (inclusive of bank holidays), Enhanced Maternity and Paternity Pay, Contributory Pension Scheme, Free On-site Parking, Private Medical Insurance and many more!


Who are Ideagen?

If you have ever flown in a plane, been in hospital, or even given blood, there is a good chance we’ve helped keep you safe. For nearly a quarter of a century, we have been providing software solutions to thousands of customers such as the UK NHS, Virgin, PwC, Emirates, Heineken and even Harvard University. We are not a large faceless corporation, but we are not a fly-by-night dot com company either. With more than 550 employees in multiple locations across the UK, USA, Dubai, Malaysia and Bulgaria – not including our global Partner Network – we’re one of the most exciting and fastest growing software companies in the world.

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By clicking ‘View and Apply’, you will be taken to our 3rd party service, from which you will be able to register and apply for the role.

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